Privacy Notice

In this data protection declaration EEX Group AG (hereinafter referred to as “we” or “us”) informs you how we process your personal data. Your personal data is information which concerns you (hereinafter “personal data”), such as name or contact details. We pay particular attention to the processing of personal data in accordance with the General Data Protection Regulation EU 2016/679 (“GDPR”) and the applicable national data protection laws.

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1. Controller

1.1 Our identity and contact details

European Energy Exchange AG
Augustusplatz 9
04109 Leipzig
Germany

Phone: +49 341 2156 0
Fax: +49 341 2156 109
info@eex.com

1.2 Contact details of our data protection officer

Our data protection officer is:

European Energy Exchange AG
Data Protection Officer
Augustusplatz 9
04109 Leipzig
Germany
dataprotection@eex.com

2. Purpose, categories of personal data, legal basis and retention

2.1 Categories of your personal data and purposes of our processing

We process the following categories of your personal data for the following purposes:

We only receive name, address, telephone number or e-mail address if you wish to make direct contact with us or register for a demo. Which data is collected in the various entry masks depends on the individual entry fields. Mandatory information fields will be marked accordingly. All other information shall be voluntary.

Further personal data is only collected automatically on this website to the extent that it is technically necessary. Under no circumstances will the collected data be sold or passed on to third parties for other reasons. We automatically collect and store the server log files information that your browser sends to us.

These are:

  • Date and time of the call
  • Pages/files called
  • Host name of the accessing computer (IP address)
  • Referrer URL (the previously visited page)
  • Browser type/version of the user
  • Operating system used
  • Search term with which the website was found, for example via Google

This data is solely used by us for the purposes of data security, for statistical evaluation and for the design of the website in line with requirements based on the legitimate interests of us within the meaning of Art. 6 para. 1 lit. f) GDPR. An allocation of this data to a specific or determinable natural person is neither carried out by us nor by third parties on our behalf. This data is not merged with other data sources. No personal user profiles are created.

2.2 Legal basis for our processing of your personal data

Our processing of your personal data is allowed by law. The legal basis is:

The legal basis for processing of personal data for personalized services is Art. 6 para. 1 lit. (a) and (b) of the GDPR permitting the processing of your personal data for the purposes of providing our personalized services to you.

2.3 Do you have to provide your personal data to us?

The provision of your personal data is necessary to access the protected areas of this website which is limited to members of our customer groups, to make direct contact with us, to receive a Newsletter. This means that you are obliged to provide your personal data to us as part of a user registration process when making use of these options. Such personal data remain under your control at all times via the “My Profile” facility, in so far, you are a registered user on our website. Your user account can be viewed or modified at any time by you, the account owner.

The consequences if you do not provide your personal data to us are that the respective service offered may no longer be available.

2.4 Do We make automated decisions on you?

Except for automated processing, including profiling, we do not make any automated decisions which produce legal effects concerning you or similarly significantly affect you.

2.5 Retention periods

The period for which your personal data will be stored by us is shown in the table below:

Personal data Retention period
Name, address, telephone number or e-mail address As long necessary to carry out our relationship with you.
Shortened IP address of your internet service provider The shortened IP address will then be deleted without delay as soon as it is no longer required.

3. Transfer of personal data to third parties

We will not transfer your personal data to third parties except such transfer is permitted by law or you have explicitly consented to the transfer.

Otherwise, your personal data will be stored exclusively in our database and on our servers, or on those of our commissioned data processing providers.

In order to provide our contractual services, we make use of selected service providers (contract processors) and vicarious agents in the categories listed below, who can obtain access to your data to the extent necessary in each case and use them to fulfil the tasks commissioned by us.

Under these conditions, the recipients of your data may be other companies and service providers (contract processors) / vicarious agents in the following areas: web statistics, newsletter and mailing services.

If you contact us by means of one of our contact forms, the collection, processing and use of your voluntarily provided contact data (e.g. name, e-mail address) is only carried out for the purpose of recording and answering or processing your enquiry and for statistical purposes on the basis of Art. 6 Para. 1 lit. b) and f) GDPR. If we no longer need your data for these purposes, we will delete them. The data you enter in the form will be transmitted encrypted (SSL).

4. Cookies

When you visit our website, information is stored on your terminal device in the form of a “cookie.”
Cookies are small files that are stored on your terminal device and save certain settings and data to exchange with our websites via your browser.
For example, cookies enable us to tailor a website to better match your interests or to store your password so that you do not have to re-enter it every time. As a general rule, we never collect personal data via cookies, unless you have given us your express permission to do so.
If you do not want us to recognize your terminal device, please configure your Internet browser to erase all cookies from your device, to block all cookies or to receive a warning before a cookie is stored. You will find brief instructions on how to do this below.
Please note that certain functions of our website may no longer work, or not correctly, without cookies.

4.1 Types of cookies

Cookies can be assigned to four categories, depending on their function and intended purpose: absolutely necessary cookies, performance cookies, functional cookies, and cookies for marketing purposes.

4.1.1 Absolutely necessary cookies

Are needed for you to navigate within websites and operate basic website functions, such as the issuance of anonymous Session IDs for bundling several related queries to a server.

4.1.2 Performance cookies

Collect information on the usage of our websites, including the Internet browsers and operating systems used, the domain name of the website which you previously visited, the number of visits, average duration of visit, and pages called up. These cookies do not store any information that would make it possible to personally identify the user. The information collected with the aid of these cookies is aggregated and is therefore anonymous. Performance cookies serve the purpose of improving the user friendliness of a website and therefore enhancing the user’s experience. You can block the use of such cookies by creating an exclusion cookie (see “managing cookies” below).

4.1.3 Functional cookies

Enable a website to store information the user has already entered (such as user ID, language selection, or the user’s location), in order to offer improved, personalized functions to the user. Functional cookies are also used to enable requested functions such as playing videos and to make a user’s decision to block or disable a certain function (e.g. web analysis) – “opt-out cookies”.

4.1.4 Cookies for marketing purposes

Are used to offer more relevant content to users, based on their specific interests. They are also used to limit the display frequency of an ad and to measure and control the effectiveness of advertising campaigns. They register whether users have visited a website or not, and which contents were used. This information may possibly also be shared with third parties, such as advertisers, for example. These cookies are often linked to the functions of third-party websites. You can block the use of such cookies by creating an opt-out cookie (see “Managing cookies” below).

4.2 Borlabs Cookie and Cookie Management

We use Borlabs cookie on our website, which sets a technically necessary cookie (borlabs cookie) to store your cookie consent. Borlabs Cookie does not process any personal data.

The borlabs cookie stores the consent you gave when you entered the website. If you wish to revoke these consents, simply delete the cookie in your browser. When you enter/reload the website, you will be asked again for your cookie consent.

You can change your cookie settings at any time by clicking on this link. You may then need to refresh the page for your settings to take effect. Please note: If you use our website with a mobile device, not all of the cookies mentioned above will necessarily be used.

4.3 Managing cookies in the browser

Below you can find a list of links where you will find detailed information on how to deactivate cookies in common browsers:

Mozilla Firefox
Google Chrome
Internet Explorer
Safari

4.4 Cookies on our website

Essential

Essential cookies enable basic functions and are necessary for the proper function of the website.

Polylang Language

NamePolylang Language
ProviderOwner of this website
PurposeNecessary for the multilingualism of the website. Saves the language selection of the visitor.
Cookie Namepll_language
Cookie runtime1 year

Convert Plus

NameConvert Plus
ProviderOwner of this website
PurposeWe show you pop-up hints on some pages. The cookie ensures that you do not receive these notices more often than necessary.
Cookie Namecp-impression-added-forcp_id_*,cp_id_*,temp_cp_id_*
Cookie runtime1 day - 30 days

Statistics

Statistics cookies collect information anonymously. This information helps us to understand how our visitors use our website.

Google Analytics

NameGoogle Analytics
ProviderGoogle Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
PurposeCookie from Google for website analysis. Generates statistical information about how visitors use the website.
Privacy Noticehttps://policies.google.com/privacy
Host(s)google.com
Cookie Name_ga,_gat,_gid, _gat_gtag_UA_*,_gcl_au
Cookie runtime2 years

Marketing

Marketing cookies are used by third-party advertisers or publishers to display personalized ads. They do this by tracking visitors across websites.

Google Ads

NameGoogle Ads
ProviderGoogle Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
PurposeCookie from Google used for Google Ads conversion tracking.
Privacy Noticehttps://policies.google.com/privacy
Host(s)google.com
Cookie Name_gcl_au
Cookie runtime90 days

5. Social Media

If we include social media in our communications and you access their services, the privacy notice of the social media service you are using applies.

We are represented with our own channels on the social media platforms listed below. By means of these social media channels we want to inform you about topics that are relevant to our business activities and the market. With this privacy notice we want to inform you about the providers of the platforms, the collection of personal data and your rights regarding data protection. In the following list you will find the purposes and categories of data processing of our social media channels.

5.1 Categories of your personal data, responsibilities and purposes of data processing

We use the statistics services from the corresponding social media platforms to further develop and optimize our social media channels. The statistics services collect data on the use of our social media channels and make it available to us as statistical information. This provides us with insight into activity and the number of social media channel visits, the reach of our Facebook announcements, usage and duration of multimedia content on our website, geostatistical information about our social media channel visitors and the percentage distribution of visitors’ gender.

Our ability to access profiles of specific users is limited by the privacy settings of each user who follows our social media channel on the respective social media platform. We may use your profile information for internal reporting on specific campaigns. Use of your profile information is limited to the information you have made publicly available on your social media profile, such as your name, username, gender, network of friends, age group, geostatistical information and other information you have posted. In addition, we store your username as a personalized date whenever you contact us in a direct message.

5.2 Twitter

If you follow one of our Twitter channels within the European Union, the body responsible for processing your personal data is:
Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07 Irland

Twitter processes personal data in accordance with the privacy notice, available at:
https://twitter.com/en/privacy

It contains contact data for data protection inquiries and data subject inquiries under:
Twitter International Company, Attn: Data Protection Officer, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07 Irland

Opt-Out: https://twitter.com/personalization

5.3 Google & YouTube

When you visit one of our YouTube channels or Google+ fan pages, information about your visit is processed by:
Google LLC, Amphitheatre Parkway, Mountain View, CA 94043, USA

Google processes personal data in accordance with the privacy notice; available at:
https://policies.google.com/privacy

The privacy notice includes contact information for data protection and data subject inquiries available at:
https://support.google.com/policies/troubleshooter/7575787

Opt-Out: https://adssettings.google.com/authenticated

5.4 LinkedIn

When you use one of our LinkedIn channels, data about your visit is processed by:
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland

LinkedIn processes personal data in accordance with its privacy notice, available at:
https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

The privacy notice includes contact information for privacy and data subject inquiries available at:
https://www.linkedin.com/help/linkedin/ask/TSO-DPO

Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

5.5 Instagram

When you visit one of our Instagram channels, data about your visit to the site is processed by:
Facebook Ltd., 4. Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland

Instagram processes personal information in accordance with its privacy notice, available at:
https://help.instagram.com/519522125107875?helpref=page_content

The privacy notice includes contact information for privacy inquiries and data subject inquiries available at:
https://www.facebook.com/help/contact/540977946302970

5.6 XING

When you visit one of our XING channels, data about your visit to the site is processed by:
XING AG, Dammtorstrasse 29-32, 20354 Hamburg, Deutschland

XING processes personal data in accordance with its privacy notice; available at:
https://privacy.xing.com/en/privacy-policy

6. Webinars with GoToWebinar

To conduct webinars with interested parties and customers, the European Energy Exchange AG uses the software GoToWebinar provided by LogMeIn Ireland Limited (contract processor). Personal data is collected/stored as part of the registration process on LogMeIn’s infrastructure (Bloodstone Building Block C70 Sir John Rogerson’s Quay Dublin 2, Ireland). In particular, this includes last name, first name, company, telephone number and email address. The legal basis for data processing is Art. 6 para. 1 lit. b of the Basic Data Protection Regulation.
 
The processing of the data by LogMeIn (as a processor) is based on Article 28 of the Basic Data Protection Regulation. The data is processed within the legally permissible scope in Germany, the European Union and the USA. For data processing in the USA, an adequate level of protection has been established by agreeing to the EU standard contractual clauses. In this context, please also refer to the LogMeIn privacy notice: https://www.logmeininc.com/de/gdpr/gdpr-compliance
 
The deletion of the data is carried out in accordance with the legal retention periods.
 
The EEX Energy Exchange will only use the data for a purpose other than the aforementioned purpose of contract fulfilment or transfer to other third parties if this is legally permissible or the user has expressly consented.

7. Your rights

Under applicable data protection laws, you have rights

  • of access to, rectification of, and/or erasure of your personal data;
  • to restrict or object to its processing;
  • to tell us that you do not wish to receive marketing information; and
  • (in some circumstances) to require certain of your personal data to be transferred to you or a third party, which you can exercise by contacting us at the details set out at the beginning of this Notice.

To the extent our processing of your personal data is based on your consent, you also have the right to withdraw your consent, without affecting the lawfulness of our processing based on your consent before its withdrawal.

To exercise your rights, you can contact us as set out in Section 1.1 above. You can also lodge a complaint about our processing of your personal data with a data protection authority.

Status: February 2022

Special offer until 31 December 2020

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1 The offer applies to all new customers. Fees will be waived until 31 December 2020 if new customers conclude a contract on the publication of inside information until finally 31 December 2020.

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